Office Administration Coordinator

·        Coordinate and manage daily office administration activities to ensure smooth and efficient operations.

·        Welcome as the first point of contact for visitors, guests, and external stakeholders, ensuring a professional company image, and supporting visitors with all necessary arrangements to ensure a smooth, efficient, and positive experience throughout their visit

·        Manage reception and front desk activities, including visitor registration and meeting room coordination.

·        Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, and travel documentation.

·        Monitor all admin Contracted suppliers ensuring the quality and compliance of provided services

·        Support the organization and execution of employee engagement, well-being, and entertainment activities.

·        Coordinate office supplies and consumables procurement while maintaining optimum stock levels.

·        Monitor office equipment, arrange maintenance, and repair services as required.

·        Manage office service contracts and maintain effective relationships with vendors and suppliers.

·        Coordinate company events, meetings, training sessions, and internal communications as required.

·        Support onboarding activities for new employees, including workspace and administrative arrangements.

·        Monitor administrative expenses and support budget tracking activities.

·        Ensure compliance with company policies, procedures, and administrative standards.

·        Prepare periodic reports related to administration activities and service performance.

·        Complete any other relevant tasks assigned by the immediate manager within company rules.