Job Details
Skills And Tools:
Job Description
Document Management
Receive, register, and distribute incoming and outgoing documents (RFIs, drawings, submittals, letters).
Maintain updated records of all project documents, including:
Shop Drawings
Material Submittals
RFIs / MOMs / NCRs
Transmittals & Correspondence
As-built documents and final handover packages
Filing & Archiving
Ensure all documents are accurately filed (hard copy & soft copy) in accordance with the document control procedure.
Maintain logical and secure archiving systems with easy retrieval paths.
Tracking & Reporting
Track the status of submitted documents (pending, approved, rejected).
Maintain logs for submissions, approvals, revisions, and re-submissions.
Notify relevant departments of approaching deadlines or outstanding documents.
Coordination
Coordinate with technical, procurement, and site teams for timely document submissions.
Communicate with consultants/main contractors for document submission protocols.
Ensure document templates and formats comply with project/client standards.
Job Requirements
A- Technical competencies required
Diploma or Bachelor's degree in Business Administration, Engineering, or related field.
2–4 years of experience in document control within construction or ELV/LC projects.
Familiarity with document control systems (e.g., Aconex, EDMS, or internal systems).
Good knowledge of MS Office (especially Excel & Outlook).
B- Behavioral Competencies required
Excellent communication skills (verbal and written).
Proficient in MS Office, especially Excel and reporting tools.
Strong leadership, problem-solving, and analytical skills.
Ability to work under pressure and manage cross-functional teams.
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