Job Overview:

The Secretary plays a key administrative role in supporting the daily operations of  the company. The role involves managing schedules, coordinating internal and external communications, handling documentation, and ensuring smooth office functions across the different departments.

Job Description

• Manage and organize schedules, meetings, and appointments for project leads and executives.
• Prepare and maintain internal documents, reports, meeting minutes, and confidential records.
• Handle incoming and outgoing communications (email, phone, physical mail).
• Support onboarding and coordination with partners, and service providers.
• Coordinate logistics for trainings, workshops, and partnership meetings.
• Maintain accurate filing systems (physical and digital) for program documentation.
• Follow up on pending tasks with internal departments and external stakeholders.
• Assist in preparing presentations, forms, and administrative templates.
• Help ensure smooth daily operations of the office or online coordination systems.