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Executive Assistant

ECC Group
Nasr City, Cairo
ECC Group logo

Executive Assistant

Nasr City, CairoPosted 3 days ago
62Applicants for1 open position
  • 1Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
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Skills And Tools:

Job Description

1. Executive Support & Calendar Management

  • Manage the CEO’s calendar, coordinating meetings, appointments, and events.
  • Prioritize and schedule engagements, ensuring optimal time management.
  • Prepare meeting agendas, presentations, and briefing materials for the CEO.

2. Communication & Correspondence

  • Serve as the primary liaison between the CEO and internal/external stakeholders.
  • Manage emails, calls, and official correspondence, ensuring timely responses.
  • Draft, proofread, and format reports, proposals, and executive summaries.

3. Meeting & Event Coordination

  • Organize and coordinate executive meetings, board meetings, and leadership events.
  • Prepare and distribute meeting minutes, tracking follow-ups and action items.
  • Plan and oversee corporate events, conferences, and networking engagements.

4. Office & Project Administration

  • Assist the CEO in managing strategic projects, tracking key initiatives and deadlines.
  • Maintain confidential records, legal documents, and company files.
  • Oversee expense tracking, budgeting, and invoice approvals for the executive office.

5. Stakeholder & Relationship Management

  • Coordinate with senior management, board members, investors, and clients.
  • Build and maintain strong relationships with external partners and industry leaders.
  • Represent the CEO in meetings, preparing follow-up reports and action plans.

6. Confidentiality & Discretion

  • Handle sensitive business information with utmost confidentiality.
  • Ensure compliance with corporate policies, governance, and ethical standards.
  • Act as a trusted advisor, providing insights and recommendations to the CEO.

Job Requirements

Education and Training:

  • Bachelor’s degree in Business Administration, Communications, or a related field.

Experience:

  • 5+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Manager.
  • Experience in supporting C-level executives and managing corporate functions.

Knowledge:

  • Strong understanding of business administration, executive operations, and corporate governance.
  • Experience in confidential document handling, project coordination, and stakeholder communication.

Competencies:

  • Strong organizational, problem-solving, and multitasking skills.
  • High level of discretion and ability to handle sensitive information.
  • Ability to work independently while maintaining executive-level support.

Tools & Benefits

Tools:

  • Office Management Software (Microsoft Office, Google Suite, Notion, Trello)
  • Communication & Scheduling (Outlook Calendar, Zoom)
  • Expense & Travel Management

Job Benefits:

  • Competitive salary & performance-based bonuses
  • Social and medical insurance
  • Professional development and executive training opportunities
  • Exposure to high-level business strategy and leadership functions

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