Responsibilities / Tasks:

Reception:
• Welcoming and directing visitors to their hosts.
• Reporting any facility to Maintenance department.
• Receiving and distributing daily courier.

Meeting rooms:
• Organizing and coordinating the reservations of all meeting rooms.
• Make sure it’s well prepared, clean, tidy by confirming with the cleaning company.
• Report to IT department if there’s an issue in the meeting rooms calendar.
• Reserve the meeting rooms for our foreigner visitors.

Visitors
• Make the hotel booking based and flight ticket.
• Reserve the hotel rooms and the meal plan based on the confirmation bill will be by guest or by Döhler Pickups
• Confirm with the guest the airport and hotel pickup time based on flight ticket and the visit agenda.
• Make the airport sign for the guest based on flight ticket and give it to drivers supervisor and it should contains (name of the guest, flight data)

Catering
• Confirm with the driver the snacks order and make sure he brings it.
• Arranging the meals with the responsible of the restaurant based on the catering company menu.
• Confirm with the responsible of the restaurant the number of attendees and the lunch time.

Events:
• Support in all events hosted by Döhler Egypt (Mother day, Women’s day, Team building events)