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Job Description
- Maintains office services by organizing office operations ,preparing figure print for the employees of the company and delivered it to the HR; controlling correspondence.
- Receive all document for the company sent by (Mail, fax, Aramex ,….) to view and record it and Responsible for correspondence issued by the company.
- Scan the required documents.
- Do all the filing systems by open files as needed, number them and save their contents according to the system
- Deliver the required files upon request and return them to their places upon completion of their use
- Responsible for correspondence issued by the company either through the shipping company or mail
- Follow up the submission of statements of account from the customs clearance office
- Organize and schedule appointments for meetings and interviews with the CEO and the General manager
- Receiving, distributing and recording telephone calls to the company when necessary.
- Request phone calls and transfer them to managers
- Dealing with correspondence, complaints and queries.
- Writing letters, reports and minutes of meetings
- Coordinate with the IT engineer on the maintenance of computers and everything related to them.
- Ensure the updating and follow-up of renewal of contracts for maintenance and timely warning of completion dates.
- Make sure to update and follow-up the renewal of special car licenses, and timely alarm on the completion dates.
- Continuous updating of databases and contact list.
- Implementing the tender form for tenders through mail or within a work mission
- Follow-up the company's clean-up work and make the necessary notes and directives
- Continue with buffet purchases and identify the needs and purchase of office tools and company publications and distribute them as needed.
- Receipt of the cash box (office expenses) and disbursement under the documents of exchange and collection of invoices and settlement of the custody with the treasury official.
- Make hotel and limousine reservations with travel and limousine companies.
- Follow up the submission of statements of account from the customs clearance office.
- Implementing all tasks requested within the framework.
Job Requirements
- Proven administrative experience.
- Excellent time management skills and ability to multi-task and priorities work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in MS Office.
- Team working skills
- Flexibility