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Job Description
The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities
- Manage the reception area and staff to ensure effective communication both internally and externally
- Provide office guests with a hospitable experience and coordinate meetings
- Process insurance papers & employee contracts
- Manage all office facilities operations including kitchen needs, purchase of office tools, request and process office and staff work requirements.
- Handle DHL & packages receive and send
- Follow up on insurance (medical and life) & cases with company lawyers
- Book reservations when needed for cars, hotels and flights
- Do all the filling work
- Supervise the maintenance of office areas, equipment, and facilities
- Assist team members with daily tasks, such as preparing online meetings, do paper work, combine pdfs, translate documents, write letters and etc.
- Interact with IT, phone and building personnel as needed
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Very Punctual
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
Industry
- Transportation/Trucking/Railroad
Employment Type
Full-time
Job Requirements
- Punctual
- Hard worker
- Trust worthy
- Team worker
- Able to write letters
- Conversational level English
- Native level Arabic
- Works on Microsoft office & pdfs
- Deals with suppliers, lawyers, employees
