The Operations and Procurement officer will provide operations and procurement support with the overall target to maintain efficiency in program activities and ensuring full compliance with Norwegian Aid internal policies and procedures. 

PROCUREMENT / TRAVEL:
 

• Develop and maintain a procurement planning and analysis processes for the timely acquisition of goods, coordinate with global procurement as required and provide proactive, rigorous and logical methods to solve procurement related challenges within Country.
• Lead procurement activities including competitive bidding, supplier selection and justification, issuing purchase orders.
• Provide guidance to project teams on annual procurement planning.
• Manage vendor relationships (including travel agents and hotels); vet and screen new vendors; review annual supplier contracts.
• Proactively identify issues with day-to-day purchasing processes and resolve and/or communicate the issues to management in a timely manner, as needed;
• Lead the prequalification of suppliers and service providers
• Coordinate the update and sharing of procurement tracker for the country program
• Actively review and update procurement and travel policies/procedures, no less than once annually.
• Oversee security systems and emergency response equipment/supplies for the workplace, ensure staff stay informed of safety policies and procedures.
• Update the asset/inventory register regularly

Finance Administration:

• Participate in preparation of annual Facilities budget.
• Review monthly expenditure reports and recurrent administrative expenses.
• Oversee offsite records archiving and retrieval processes.

QUALIFICATIONS:

• Bachelor’s degree of minimum 3 years’ experience in Business Administration/Management, Procurement or Finance.
• Strong problem solving and excellent decision making.
• Excellent skills in MS Office Suite (Excel, PowerPoint, Word, Access).
• Experience managing and supervising a team.
• Work well under pressure and prioritize to meet deadlines.
• Ability to work independently with a high degree of reliability, accuracy, and productivity.
• Strong oral and written communication skills; fluency in English is required.
• Ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.