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Job Description
- Manage and maintain the Chairman’s calendar and be able to prioritize and monitor any schedule/diary conflicts
- Plan and schedule meetings and appointments for both internal and external meetings, exhibitions, and business travel
- Update the Chairman of upcoming deadlines for both internal & external commitments and engagement.
- Attend and prepare minutes and records of various Weekly/ Monthly meetings.
- Distribute the minutes of the meeting on a timely basis and follow up actions when relevant.
- To prepare the next meeting by collecting and providing relevant materials.
- Maintain and control an accurate and complete record of documents and correspondences in the Correspondence Database.
- Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required.
- Manage and maintain the Chairman's contacts database and ensure that it is up-to-date.
- Develop and maintain periodic reporting for the Chairman's office as and when required.
- Create Weekly and monthly reports from different departments.
- Leadership for the Secretarial staff by monitoring the procedures, and providing guidelines to ensure that it is relevant to the operational needs.
- Maintain overall knowledge of the company's projects by attending site visits and keep abreast of the development of the project.
- Manage and enhance relationships with the relevant internal & external company partners, associates, and any other relevant organizations.
- Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates, and business partners at all times.
Job Requirements
- Bachelor Degree.
- Females Only.
- Ability to work under pressure and meet deadlines.
- Max age 35.
- 3+ years of previous experience in the same position ( Medical Filed).
