Administrative Assistant

Our MissionAt Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.Job DescriptionDobbs Defense Solutions is looking for an Administrative Assistant to add to our team in Arifjan, Kuwait. The ideal person will coordinate, move and/or reconfigure based on direction as well as providing assistance with preparation of briefings and special studies. This person will maintain office leave and TDY calendar, personnel roster, and accountability rosters. The assistant will also record and prepare meeting notes.DutiesProvide advice, assistance, and training to all AIM personnel regarding records management, transfer, retrieval, and conversion to electronic files (e-files).Reviews, coordinates, and distributes AIM's official publications.Serve as the primary point of contact for timekeeping functions and Defense Travel System (DTS).Coordinates conference rooms, performs mail distribution functions and performs other administrative functions as required.Assist with performing Information Assurance Security Officer (IASO) duties and similar functions; this includes requesting access to various computer systems/programs for directorate personnel, ensuring users have appropriate clearances and need-to-know, and reporting any attempts to gain unauthorized access or suspected system defects to the Information Assurance Manager (IAM) immediately. Performs classified container (Safe) administrative custodian duties; coordinates preparation for all security program inspections or reviews.Assists hand receipt holders in maintaining accountability of nonexpendable property.Prepares and coordinates requests for issue and turn-in.Processes procurement needs for program office, and supplies, equipment, and services through installation/local supply store.Requests and coordinates telephone/local area network (LAN) line trouble tickets and work orders.Requests and coordinates facility trouble tickets and work orders.QualificationsRequired Education and Experience:High School diploma with 5 - 8 years of experienceMinimum of four years of experience performing, monitoring, and coordinating support services functions such as, communications, correspondence, directives, files and records, forms, graphics, physical security, and reportsMinimum two years of experience performing, monitoring, and coordinating support services functions within the DoDAdvanced knowledge of computer e-files and records maintenance, transfer, retrieval, and conversion to electronic files (e-files) sufficient to train other employeesSecret Internet Protocol Router Network (SIPRNet) Room in accordance with Army Regulation (AR) 380-5. Basic knowledge of DTS, hand receipt systemSkill in writing sufficiently to compose and prepare responses for the Government's approval/signature Working Environment:Onsite ClearanceSecret Our Equal Employment Opportunity PolicyDobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or domestic partner status, genetic information, citizenship, low-income status or any other status or characteristic protected by applicable law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.