Office Coordinator

First started in Dubai in 1992, KPS is a market leader in commercial interiors. With more than 500 employees across the Middle East and Europe, people are at the heart of our business. We love a good challenge and view every day as an opportunity to innovate and set new standards for ourselves, our clients and our industry.Job DescriptionJob PurposeThe Office Coordinator's primary function is to provide administrative support to various departments within the company, including managing emails, handling phone calls, scheduling appointments, and coordinating meetings.Operational Responsibility Manage incoming phone calls, routing them to the appropriate person or department. Take messages accurately and ensure they are delivered promptly. Greet visitors, clients, and vendors warmly and direct them to the appropriate person or department. Monitor visitor access, ensure security protocols are followed, including signing in and out procedures. Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and shipments, including coordinating with courier services as needed. Keep the reception area tidy, organized, and presentable at all times. Ensure reading materials and company brochures are available for visitors.Handle inquiries and requests from clients, vendors, and staff members professionally and efficiently. Direct inquiries to the appropriate person or department for resolution. Manage the driver's schedule and coordinating delivery timings.Provide admin support to the HR department and other departments when required. Monitor and maintain office supplies inventory, staff uniforms & business cards. Assist in organizing and coordinating company events, including meetings, workshops, and social gatherings. Provide logistical support and ensure events run smoothly.Person SpecificationsPerson Specifications (Essential) Excellent communication skills in English both written and oral Has at least two years’ work experience in a customer care environment Excellent customer facing experience and with good interpersonal skills Good organizational skills with the ability to manage multiple tasks efficiently Proficiency in using Microsoft Office applications (Word, Excel, Outlook).Person Specification (Desirable)A Degree in Business Administration or related fieldPreviously worked in UAEISO 9001 AwarenessBasic HSE Induction / Basic Requirement