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Logistics Manager

Terre des hommes
Downtown, Cairo
Posted 2 years ago
323Applicants for1 open position
  • 14Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

MAIN RESPONSIBILITIES :

Under the direct responsibility of the Head of Support Services and with the support of the logistics advisor in HQ, the country log manager will be responsible for:

  • Ensure the respect of Tdh and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicle) on Egypt Delegation
  • Support the development of the delegation and implement the procedures and relationship with the logistics teams in Cairo main office & the field bases/offices.
  • Opening/shut down at the logistical level any Tdh base in the country and ensure their regular maintenance
  • Supervise and provide logistical support to the different Tdh bases and projects run into the country
  • Coordinate the logistics activities all over the delegation by being in support and in close collaboration with the project staff and the support staff
  • Manage directly the logistics staff in Cairo, and field offices/bases.
  • Report on a regular basis about all logistics activities within the delegation to the Head of Support Services and to the Log Advisor

MAIN TASK:

  1. REPRESENTATION
  • You are the direct interlocutor of Tdh towards providers and companies, for all logistics issues.
  • You participate actively in logistics and security coordination and information meetings (NGO coordination, etc.)
  1. GENERAL COORDINATION
  • Setup coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at the delegation-level
  • Manage logistics support in collaboration with logisticians and advice specific to the Project team on regular basis. The frequent movement has to be expected between the different bases
  • Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous interface role
  1. PURCHASE MANAGEMENT
  • Ensure the respect of Tdh (and donor if required) procurement procedure
  • Identify and plan the Egypt Delegation purchases in collaboration with the project managers and technical advisors. S/he establishes the procurement for each funding contract and ensure their periodic update
  • Ensure the quality of the purchases and the delivery deadlines
  • Follow up the order/purchase until delivery
  • Ensure regular purchases follow up in close collaboration with the Finance Department for down payments and monthly budget follow up
  1. STOCKS MANAGEMENT
  • Ensure the respect of Tdh (and donor if required) stock management procedure
  • Manage regular inventory (monthly, quarterly, yearly) for the different items stored within the Egypt delegation, and run physical stock take in the delegation twice a year
  • Plan the stock supplying according to local constraints
  • In charge of the warehouse management and control system
  • Ensure the security and the follow-up of the equipment used on the Egypt delegation (identification, inventory, affectation)
  • Ensure the security and the follow-up of the communication and IT equipment (and supplies) on the Egypt delegation (identification, inventory, affectation)
  1. VEHICLE MANAGEMENT AND MAINTENANCE
  • Ensure the respect of Tdh (and donor if required) vehicle management procedure
  • Supervise the general follow-up of the Egypt delegation vehicles (consummation checks, movement planning, etc.)
  • Ensure regular maintenance on the different vehicles of the delegation (fleet follow-up, service maintenance contract with suppliers)
  • Define the more relevant means of transport for goods delivery and process the administrative formalities related to (taxi, car...)
  • Ensure maintenance on Tdh premises (offices, guesthouse, premises holding project activities) are carrying in respect of Tdh standard and safety measures
  1. DELEGATION EQUIPMENT & IT MANAGEMENT
  • Provide guidance on equipment needed and advice on the types to be purchased as per Tdh standard
  • Ensure Tdh assets and equipment inventory are carried out twice a year
  • Ensure having the internet and network are functioning (network maintenance…)
  • Ensure periodic data back-up and set up and management of shared point
  • Developing training and SOPs for user
  • Coordinate with Helpdesk at HQ level for implementation of Tdh standard
  • With the Logistics Officier in charge of IT, Ensure that users are receiving adequate technical support
  1. TEAM MANAGEMENT
  • Ensure strict application and respect of the Internal Regulation by your related staff, support the HR department to define/adjust rules taking into account the specific context of the Delegation (security, social life, annual leaves followup, etc.)
  • Define with each member of its staff its action plan and delay for reaching defined goals (IAP)
  • Support and advise its team in the implementation of its IAP
  • Ensure feedback towards its team about issues potentially raised by them

Job Requirements

  • A degree/diploma is recommended in Logistics 
  • Strong experience in the related field (minimum 5 years)
  • Experience with NGO will be preferred 
  • English mandatory (oral and written). 
  • Strong interpersonal and intercultural skills
  • Good IT skills and excellent knowledge of Microsoft Office programs
  • Ability to work under high pressure with an excellent level of personal organization
  • Diplomacy sense

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