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Job Description
Job brief:
For a leading chain of Vein Clinics in Egypt, we are hiring for a position of “Office Admin” for our “Cairo” Office branch. We are looking for an Office Admin to manage and supervise our office day-to-day activities, perform a variety of administrative and in-office management tasks, and coordinate in-office activities with our central management departments.
Responsibilities:
- Supervise and assist front office activities and handling any patients’ queries and complaints
- Manage corporate and insurance visitors according to policies and procedures
- In-Office Management to ensure policies and procedures are being implemented in all aspects
- Revise Receptionist daily activities, office daily income and prepare daily reports
- Coordinate in-office activities with central management on daily basis
- Managerial responsibilities include office cleanliness, maintenance of supplies, supervising reception and nursing staff duties and supplies
- Preparing daily, weekly and monthly data reports and Reporting to the Administration Manager
- Handling office finances in coordination with financial department
- Professionally assist both staff and patients to ensure smooth work flow
- Maintain office security by following safety procedures and controlling access via the reception desk
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Order front office supplies and keep inventory of stock
- Keep updated records of office sales & expenses
Job Requirements
Requirements:
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
Working hours:
Daily Shifts from 12pm-8pm (Saturday to Wednesday)