Administrative Assistant

Job Overview:

• The Administrative Assistant will perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities and Duties:

• Acting as a receptionist and greeting visitors, answering calls, taking messages and handling correspondence.
• Monitor office supplies, buffet supplies balances to provide office with their needs according to approved budget and submit a monthly report with expenses to HR & Admin manager.
• Supervise office boy/ Runner internal/ external tasks.
• Follow up office maintenances.
• Coordinate with IT consultant when requested.
• Preparing a monthly report of company attendance.
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system.
• Submit a monthly basics report of employee vacation balance.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Coordinate with HR Dept. phone calls arrangements to schedule interviews dates & time.