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Job Description
- Draft and edit correspondence, communications, presentations, reports, and other documents in Arabic and English.
- Responsible for incoming and outgoing of confidential documents and reports, keeping the files in safe, and ensuring filing and record-keeping are designed and maintained to permit easy retrieval of information.
- Preparing and updating the organization charts by VISIO and PowerPoint.
- Follow–up and coordinate to meet the deadline of tasks as assigned.
- Attend meetings and keep minutes.
- Make travel arrangements for executives.\
- Compile, proofread and revise drafts of documents and reports.
- Daily record keeping and filing of documents.
- Create and organize information, and generate reference tools for easy use.
- Answer and screen telephone calls, and respond to emails, messages and other correspondence.
- Operate and maintain office equipment.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance.
- File and retrieve documents, correspondence, records and reports, and set up filing systems.
Job Requirements
- Bachelor's degree in Business Administration or Accounting or any relevant major
- 4 - 5 years’ proven experience as executive secretary or similar administrative role / Holding groups experiences preferred.
- Likely to be aged late twenty to med of thirty.
- Proficient in MS Office and “back-office” software (e.g., ERP) / Advanced PowerPoint Skills will be a plus
- Familiarity with the accounting, financial modeling experience will be a plus.
- Familiarity with basic research methods and reporting techniques, presentations, and correspondence accurately and swiftly.
- Experience working with senior executives.
- Integrity and confidentiality.
- Decision-making skills.
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Fast typing
- Problem-solving
