Job Details
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Job Description
Key Responsibilities:
1. Invoice Processing:
- Review and verify invoices and check requests.
- Sort, code, and match invoices.
- Set invoices up for payment.
- Enter and upload invoices into the system.
- Track expenses and process expense reports.
2. Payment Processing:
- Prepare and process electronic transfers and payments.
- Prepare and perform check runs.
- Post transactions to journals, ledgers, and other records.
- Reconcile accounts payable transactions.
3. Vendor Management:
- Monitor accounts to ensure payments are up-to-date.
- Resolve invoice discrepancies and issues.
- Maintain vendor files.
- Correspond with vendors and respond to inquiries.
4. Financial Reporting:
- Produce monthly reports.
- Assist with month-end closing.
- Provide supporting documentation for audits.
5. Compliance and Procedures:
- Ensure compliance with company policies and procedures.
- Assist in developing and implementing accounts payable policies and procedures to ensure efficiency and accuracy.
- Maintain historical records.
6. Other Duties:
- Assist with other accounting projects as needed.
- Participate in the annual budget preparation process.
- Contribute to team efforts by accomplishing related tasks as needed.
- Participate in the annual budget and semi annual inventory count
Job Requirements
Qualifications:
- Education:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Experience:
- Minimum of 2-3 years of accounts payable or general accounting experience.
- Experience with accounting software and ERP systems.
Skills and Competencies:
- Strong understanding of basic accounting principles.
- Proficiency in Microsoft Office Suite, especially Excel.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.
Certifications:
- SOCPA – Mandatory
- Other relevant certifications are a plus but not required.
Working Conditions:
- Standard office environment.
- May require occasional overtime during peak periods.
Career Path:
- Opportunities for advancement within the Finance Department may include roles such as Senior Accounts Payable Accountant, Accounts Receivable Accountant, General Ledger Accountant, or Financial Analyst
