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Secretary Supervisior

3Brothers
Heliopolis, Cairo
Posted 2 months ago
41Applicants for1 open position
  • 41Viewed
  • 0In Consideration
  • 3Not Selected
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Job Details

Experience Needed:
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Skills And Tools:

Job Description

- Receiving visitors or customers, directing and assisting them, and ensuring that hospitality is provided to them.

- Coordinating with administrative affairs to provide means of transportation for visitors.

- Coordinating with the concerned individuals to organize all meetings and visits that take place inside the IC factory.

- Respond to inquiries related to the work of the department by phone or by e-mail or transferring them to the specialist as needed.

- Organizing meetings for the CEO .

-Receiving and processing monthly reports of all departments within the IC factory for the company's CEO.

- Preparing documents associated with the job according to the type of document and approving them if needed.

- Create a database for documents, correspondence, and parcels to preserve and track them, ensure their progress according to the documentary cycle within the specified period, and notify the concerned authorities in the event of a delay.

- Distribution of correspondence, parcels and documents imports to the departments according to the documentary cycle.

- Organizing and attending meetings, ensuring the readiness of the meeting rooms, preparing a report on the results of the meeting and sending it to those concerned.

- Review the data of some documents and ensure that they meet all the data specified by the company’s policies.

- Follow up by e-mail in the event that the department director is not present and coordinate with him on the procedures that will be followed.

- Carrying out secretarial work, including writing reports, printing paper, making summaries, coordinating appointments, etc.
 

-Administrative and supervisory tasks for Roxy’s secretaries.

Job Requirements

  • Bachelor's Degree.
  • 2-4 years experience as a secretary supervisor.
  • Presentable.
  • Fast in dealing with situations.
  • Excellent use of Microsoft Office & Emails.
  • Communication skills & multi-task.
  • Age up to 30 years.
  • Around Heliopolis & Masr Elgdida.

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