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Job Description
- Provide assistance to staff, managers, and senior-level officers as needed
- Monitor and direct incoming mail; prepare outgoing mail for pickup
- Create, prepare, and deliver spreadsheets and reports to various departments
- Receive and forward communications to different staff and departments
- Organize meetings and meeting schedules internally and externally and take MOM
- Perform clerical duties, such as filing, answering phone calls, and responding to emails
- Work with accounting department to process invoices, make payments, and track receipts
- Performs miscellaneous job-related duties as assigned
- Anticipate the needs of others in order to ensure their seamless and positive experience
- Assists in the coordination, supervision, and completion of special projects as appropriate
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
- Supervise the outsourced facility management company
- Overview the temp labor attendance
- Document control and contracts renewal overview
- Update and maintain office policies and procedures
- Arrange visits and presentations
Job Requirements
- Qualifications in Business Administration and Management, or any related fields.
- Minimum of 4+ years of experience in the administration field.
- Hand-on experience with MS Office Suite (particularly MS Word and MS Excel)
- Organizing and coordinating skills.
- Ability to handle multiple tasks and duties simultaneously
- Ability to prioritize tasks
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of office management principles and procedures.
- Problem solving skills
