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Job Description
- Establish strategies and goals for the administration department to implement the administrative vision of the company.
- Manage the administration budget and maintenance schedule for supplies and equipment.
- Set the forecasting and release plans of new office buildings or new projects to ensure that facilities are able to be delivered in the most effective way.
- Ensure that all needs for pool cars are met. Ensure that all reports submitted to the line manager match the budget for the total number of rental cars and facilities.
- Reviewing all car expenses including fuel and following up on vehicle maintenance scheduling to ensure efficiency.
- Oversee the requests of accommodation (hotel reservations and airline tickets ) from the requesting department.
- Follow up on the buffet and cleanliness budget and ensure that it is not exceeded.
- Follow-up of the daily movement of Couriers, working hours and overtime (if any).
- Follow-up of all departments of the administration (stores - delegates - auxiliary services - drivers).
- Follow up the receipt of incoming shipments from shipping companies and ensure that they are delivered to the concerned departments.
Job Requirements
- Bachelor's degree in a relevant field is required.
- 5 - 8 years' experience previous related work experience.
- In-depth understanding of office management procedures and departmental and legal policies.
- Familiarity with financial and facilities management principles.
- Proficient in MS Office.
- An analytical mind with problem-solving skills.
- A team player with leadership skills.
