Core Responsibilities:

• Review and update commercial records and taxation cards for existing suppliers Commercial register and tax card.
• Maintain records, files, and archives for all supply chain (SC) contracts, letters of intent, awarding documents, and other important correspondence.
• Receive and organize financial and technical offers related to tenders, ensuring all required documents are complete.
• Coordinate appointments, meetings, and events related to supply chain team in HQ.
• Updating the historical business for all active suppliers’ regarding their previous work.
• Assist in supplier evaluation by collecting necessary documentation, scorecards, and surveys.
• Conduct supplier visits as part of the supplier evaluation processes.
• Establish new item codes across the organization
• Handle tender sessions, including scheduling invitations, confirming attendees, and preparing attendance lists.
• Verify that all technical documentation is signed by relevant parties.

Master Database Maintenance:

• Maintain the master database for items and suppliers.
• Perform data cleansing and update the database with any missing information.
• Create new supplier codes/profiles across the organization following standard procedures.