Job Details
Skills And Tools:
Job Description
- Manage and supervise administrative staff, and fostering a positive work environment.
- Collaboration among team members and across departments.
- Develop and implement administrative policies, procedures, and systems to streamline operations and improve efficiency.
- Oversee day-to-day administrative activities, such as facilities maintenance, Non-Business Purchasing, and reception services.
- Ensure compliance with relevant laws, regulations, and company policies.
- Prepare and manage the administration section budget, including forecasting and cost control measures.
- Collaborate with finance and procurement departments to allocate resources effectively and optimize expenditure.
- Monitor expenses, negotiate contracts, and seek cost-saving opportunities without compromising quality and service delivery.
- Collaborate with internal stakeholders, such as senior management, department heads, and cross-functional teams, to understand administrative needs and provide support.
- Facilitate effective communication within the administration section and across departments, ensuring information flow and coordination.
- Act as a point of contact for external stakeholders, including government agencies, suppliers, and service providers.
- Ensure compliance with health and safety regulations and company policies, promoting a safe working environment for employees.
- Develop and implement safety protocols, emergency response plans, and workplace health programs.
- Conduct regular inspections and risk assessments to address potential hazards and ensure compliance.
Job Requirements
- Bachelor's degree in business administration or a related field.
- MBA degree is preferred.
- 7 – 10 years of administration experience.
- Strong leadership and people management skills, with the ability to motivate and develop a team.
- Excellent organizational and problem-solving skills, with the ability to prioritize tasks effectively.
- Solid knowledge of administrative processes and best practices.
- Proficiency in MS Office suite and familiarity with administrative software and systems.
- Strong communication and interpersonal skills.
- Familiarity with health and safety regulations and compliance standards.
