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Job Description
- Set up the hard copy documentation system including coding, categories, document reference number…etc. to facilitate effective and secure access.
- Follow-up the implementation of the document system by all employees and in accordance with the system.
- Create a log for incoming / outgoing documents, CDs and correspondence and specifying date and time, update with latest versions and approval status, and ensure that they are stored / archived in hard copy and electronic form (Oracle) and retrieve as requested.
- Use the correct stamp with each document as per company policy.
- Submit/ deliver documents, letter…etc. to other parties and ensure the official receivable evidence.
- Maintain the latest soft and hard version of the documents, drawings…etc. on the database and deliver controlled copies of latest approved documents and drawings to the appropriate party. (Client, consultant…etc.)
- Follow-up delayed and non-replied tasks/documents with the consultant and the project/department team.
- Report delayed and non-replied correspondences that exceeded the agreed review period to the Technical Manager.
- Create and maintain copies of all documents on an external back up storage. (When Oracle is not applied).
- Scan all letters, memos, documents, drawings...etc. and store using the applied coding and serial number system along with link (hyperlink) to the documents list to ensure easy access.
- Circulate incoming documents, letters, … etc. to internal employees as per the Project /Department Manager instruction.
- Apply document control procedures agreed upon with all external parties.
Job Requirements
- Minimum 3 years of experience in the same field.
- Good English Language
- Excellent Computer Skills (Microsoft Office)
- Proficient in typing and editing skills
- Data Organization skills
- Attention to details
