Receptionist / Administrative Assistant

BIM POS Egypt is looking to hire a vibrant and dynamic Receptionist / Administrative Assistant, preferably female, to perform a variety of administrative and clerical tasks, assisting in daily office needs and managing our company’s general administrative activities.

The Receptionist / Administrative Assistant should be able to:

• Answer and forward phone calls
• Make calls and answer phone calls from interested prospects and identify the customer's needs when needed
• Keep records of calls and sales and record useful information
• Greet office visitors and welcoming them in a positive and genial way
• Manage the distribution of mails, invoices, and envelopes through our staff members
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and stationary, and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Occasionally post company's updates on the social media platforms whenever needed
• Submit and reconcile expense reports
• Use the company's CRM and Accounting software to perform certain accounting tasks (JV, PV, RV)
• Use the company's ERP to prepare quotations, purchase orders, and other administrative tasks
• Act as the point of contact for internal and external clients
• Liaise and collaborate with colleagues to handle requests and perform company tasks
• Use scripts to provide information about product’s features, prices etc. and present their benefits whenever possible

P.S. the secret code to our job is 6363