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Job Description
BIM POS Egypt is looking to hire a vibrant and dynamic Receptionist / Administrative Assistant, preferably female, to perform a variety of administrative and clerical tasks, assisting in daily office needs and managing our company’s general administrative activities.
The Receptionist / Administrative Assistant should be able to:
- Answer and forward phone calls
- Make calls and answer phone calls from interested prospects and identify the customer's needs when needed
- Keep records of calls and sales and record useful information
- Greet office visitors and welcoming them in a positive and genial way
- Manage the distribution of mails, invoices, and envelopes through our staff members
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and stationary, and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Occasionally post company's updates on the social media platforms whenever needed
- Submit and reconcile expense reports
- Use the company's CRM and Accounting software to perform certain accounting tasks (JV, PV, RV)
- Use the company's ERP to prepare quotations, purchase orders, and other administrative tasks
- Act as the point of contact for internal and external clients
- Liaise and collaborate with colleagues to handle requests and perform company tasks
- Use scripts to provide information about product’s features, prices etc. and present their benefits whenever possible
P.S. the secret code to our job is 6363
Job Requirements
- Proven experience as a receptionist / administrative assistant or similar sales/customer service role
- Working knowledge of relevant computer programs (e.g. Microsoft Word, Excel, CRM software , and ERP)
- Good communication and typing skills
- Proficient in English
P.S. the secret code to our job is 6363