Skills And Tools:
- Acting as a receptionist and greeting visitors, answering calls, taking messages and handling correspondence.
- maintaining diaries and arranging appointments.
- organizing and servicing meetings (producing agendas).
- implementing new procedures and administrative systems.
- Managing administrative tasks of office departments such as (photocopying documents - storing files - distributing incoming mail ... etc.)
- Search for hotels, travel tickets best offers and Book them then follow up with traveling agencies / hotels till tickets/ invoices issuance.
- Receive purchase orders and search for the best offers matching company needs.
- Monitor office supplies, buffet supplies balances to provide office with their needs according to approved budget and submit a monthly report with expenses to HR & Admin manager.
- Supervise office boy/ Runner internal/ external tasks.
- Follow up office maintenances.
- Coordinate with IT consultant when requested.
- Preparing a monthly report of company attendance transactions (Egypt/Niger) and calculate salaries variables then submit it to HR & Admin.
- Follow contract renewal & employees files and update them constantly.
- Submit a monthly basics report of employee vacation balance.
- Coordinate with HR Generalist phone calls arrangements to schedule interviews dates & time.
- Bachelor Degree
- Microsoft office
- French is preferred
- Secretary / Admin AssistantConfidential Company - Obour City, Cairo4 days ago
- Office Manager & Executive Sec...Confidential Company - New Cairo, Cairo3 days ago
- Personal Assistant / SecretaryConfidential Company - San Stefano, Alexandria31 minutes ago