Executive Assistant & Human Resource Specialist

    We are seeking a dynamic and detail-oriented Executive Assistant & HR Specialist to manage key administrative functions and oversee human resources operations. This dual-role position is designed for professionals who excel in multitasking, thrive in fast-paced environments, and are committed to ensuring organizational efficiency and a positive workplace culture.

Key Responsibilities:

1. Administrative Support:
  - Maintain and manage the executive calendar, scheduling and coordinating meetings, appointments, and travel arrangements with precision.
  - Prepare detailed agendas, briefing materials, and minutes for meetings, ensuring follow-up on action items.
  - Act as the primary point of contact between management, internal teams, and external stakeholders, ensuring effective communication and problem resolution.
  - Handle high-volume correspondence, ensuring timely responses to emails and letters.
  - Organize and manage filing systems, both physical and digital, to ensure easy retrieval of documents.
  - Proactively track and report on assigned tasks to ensure deadlines are met.

2. Human Resources Management:
  - Support recruitment processes, including drafting job descriptions, posting vacancies, screening candidates, and scheduling interviews.
  - Conduct initial interviews to assess candidate qualifications and cultural fit.
  - Maintain and update employee records, including contracts, benefits, and performance evaluations.
  - Assist with employee onboarding, ensuring new hires are seamlessly integrated into the company culture and operations.
  - Develop and maintain HR reports, tracking metrics like turnover rates, recruitment effectiveness, and employee engagement.
  - Help organize training programs, workshops, and team-building activities to foster professional growth and teamwork.

3. Operational Efficiency:
  - Assist in developing and implementing organizational policies and procedures to enhance productivity and compliance.
  - Track and monitor the progress of company-wide projects, ensuring alignment with goals.
  - Provide logistical and operational support for events, conferences, or special initiatives.
  - Coordinate and resolve administrative challenges across departments, maintaining a hands-on approach to problem-solving.

4. Reporting and Analysis:
  - Prepare detailed weekly and monthly reports for senior management, summarizing team performance, task progress, and HR activities.
  - Analyze employee data to identify trends, opportunities for improvement, and areas of concern.
  - Conduct regular audits of HR documentation and administrative processes to ensure compliance and accuracy.
  - Maintain strict confidentiality when handling sensitive company information or employee data.