Job Details
Skills And Tools:
Job Description
• Maintain strong communication between the Dean, faculty members, staff, and students. Act as a problem solver when needed and according to work responsibilities.
• Assist in data collection and collating of information Assists in dissemination of information to internal and external stakeholders. Maintains a comprehensive administrative filing system for the Dean’ office. Maintain confidentiality and discretion regarding school business and files.
• Perform general administrative duties such as word processing, filing, answering phones, photocopying, faxing, creating, and retrieving correspondence.
• Manage extensive schedules for the Dean; Handles and/or supervises all regular correspondence, travel, schedules, and administrative activities.
• Organize data related to the school, current and prospective faculty and staff information, workload, compensation, and prepare reports.
• Provide administrative, logistics support and office reception to the Dean’ office, in events related to the school.
• Work with the Dean to write proposals, grants, and other reports.
• Work with Program Directors, Program Coordinators to ensure coordination of school activities.
• Provide support to different committees; recording and transcribing minutes, preparing agenda packages, and arranging logistics of meetings.
• Assist in meeting coordination, planning, and following up on deadlines for various tasks and as required.
• Administer the business functions of the school including prepare papers for signature, petitions, purchase orders, and expense claims, etc. .
• Other tasks as requested by the Dean.
Job Requirements
- Bachelor’s degree in Business major or any related field of school.
- 5-7 years of Experience in Administration work generally and customer service Experience
- Knowledge of planning and scheduling techniques.
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to create, compose, and edit written materials.
- Knowledge of office management principles and procedures.
- Ability to coordinate and organize meetings and/or special events.
- Knowledge of academic administrative principles and procedures is a plus
- Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
- Ability to work independently
- Communicating & Influencing positively: presenting information and arguments clearly and convincingly shows credibility and articulation and create win-win.
- Customer (Shareholder) Focus: consulting with, listening to and understanding the needs of those our work impacts and using this knowledge to shape what we do and manage to exceed their expectations.
- Planning & organizing thinking ahead, managing time, priorities, and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.
- Problem solving analyzing and interpreting situations from a variety of viewpoints and finding creative, workable, and timely solutions.
- Accuracy & Analytical Skills: gathering intelligence (information, opinion, and data) from varied sources, making sense of it, testing its validity, and drawing conclusions that can lead to practical benefits.
- Organizational awareness: understanding and being sensitive to organizational dynamics, culture, and administration processes across and shaping their approach accordingly.
- Maintaining confidentiality of students’ information and records and any work-related information
- mother tongue Arabic
- Very good command of written and spoken English Language
- Very good command of MS. Office Applications, especially Word & Excel.
- Proficiency in use of email
- ability to learn new software
