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Job Description
- Answer and direct phone calls & Provide general support to visitors.
- Organize and schedule appointments and meetings.
- Maintain contact lists and Conduct data entry.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Order office supplies
- Submit and reconcile expense reports
- Provide information by answering questions and requests
- Generate reports
- Coordinate repairs to office equipments; calling for repairs; maintaining equipment inventories.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Cover the reception desk when required
- Coordinate office procedures
- Resolve administrative problems
- Provide polite and professional communication
- Implement clerical duties and administrative processes
Job Requirements
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- High school diploma
