Front Office Administrator

Objective of This Role:

To support the daily operations of the office management department by efficiently executing administrative and logistical tasks, contributing to a well-organized and supportive work environment that ensures smooth workflow across departments.

Responsibilities & Duties:

1. Administrative and Operational Support:

• Handle incoming and outgoing correspondence and document it according to approved procedures.
• Organize internal meetings, prepare meeting minutes, and follow up on action items.
• Print and file documents related to the department in coordination with the HR department.

2. Logistics and Facilities Management:

• Receive visitors and handle telephone calls according to organizational protocols.
• Follow up on the cleanliness and maintenance of office facilities and equipment in coordination with service providers.
• Arrange and manage the internal distribution of office supplies and equipment.

3. Procurement and Inventory:

• Coordinate with the procurement department regarding requests for materials and office supplies.
• Receive and verify orders in terms of quantity and specifications, and record them accurately.
• Participate in periodic stocktaking and update inventory records.

4. Basic Financial Follow-Up:

• Prepare petty cash requests and advances and ensure documentation using approved forms.
• Submit and initially review invoices before presenting them to the department manager for final approval.

5. Continuous Improvement:

• Contribute to improving work procedures by providing suggestions to simplify processes.
• Utilize digital tools to support documentation and daily task tracking (e.g., Excel or Click Up).