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Job Description
- Planet Fitness Med is looking for a dynamic Administrative Assistant.
- This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment, supporting the Global Family and Alignment group.
- You will be a critical team member and will perform a wide variety of specialized and administrative functions.
- Schedule appointments, and maintain calendar accuracy
- Keep the contacts’ database always up-to-date
- Produce and distribute office correspondence and communications
- Assist in creating and assembling presentations, reports and sales offers
- Ensure consistency and standards are met on all work product
- Follow up with clients, sales and marketing team
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including photocopying, fax and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for staff, telephones, parking and petty cash
- Sort out payment plans
- Record payments that are made
- Organize customer files (every job has paperwork and admin)
- Chasing debtors and late payments
Job Requirements
- Excellent command in Arabic and English (French is a plus).
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS office