Administrative Assistant
CookDocs -
Maadi, Cairo
Job Details
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Job Description
This position will begin as part-time for a period of 3 months, after which we will evaluate whether to transition to full-time, continue part-time, or conclude employment based on performance and business needs.
Responsibilities
The Administrator will assist in daily business operations, including but not limited to:
Email & Communication
- Check the CookDocs support email daily for any demo bookings, inquiries, or emails needing a response.
- Send occasional emails on behalf of CookDocs, including proposals and other business communications.
- Join any necessary meetings/calls to discuss tasks and provide input.
- Search for and communicate with contractors for website development, QA, legal, and finance.
Payment & Expense Handling
- Input expenses into Accounting software via the mobile app.
- Make business expense payments via Instapay, or company card when requested.
- Create and send payment links, subscriptions, and invoices to clients via Stripe.
Client & Backend Support
- Create CookDocs client accounts through the backend, communicating any system issues or needed optimizations.
Organization & Research
- Organize documents and conduct research on requested topics.
- Identify opportunities to improve business operations and put simple systems in place.
- Create SOP documents to standardize current working procedures when necessary.
Occasional Executive Assistant Tasks
- Book reservations, travel arrangements, and handle business inquiries when needed.
- Plan meetings and take detailed minutes
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Act as the point of contact for internal and external clients
Job Requirements
Requirements
- Strong written and spoken English communication skills
- Ability to manage multiple administrative tasks efficiently
- Comfortable using email, mobile apps, and online platforms (e.g., Stripe, Google Workspace, etc.)
- Proactive and resourceful in researching and solving problems independently
- Reliable with time-sensitive tasks such as payments, meeting coordination, and client support
- Familiarity with creating simple SOPs or organizing workflows is a plus
- Previous experience in administrative support or operations is preferred
- Able to join virtual meetings and communicate with international teams
- Willing to start in a part-time role with the possibility of transitioning to full-time after a 3-month evaluation period
