Job Details
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Job Description
Main Duties:
- Schedule meetings and appointments and taking minutes of meetings.
- Participate in the events and PR tasks.
- Answer telephone calls and direct it to the right person if needed.
- Keep Inventory books, organize the office layout and order stationery and equipment, maintain the office condition and arrange necessary repairs.
- Update and maintain office policies as necessary.
- Organize office operations and procedures coordinate with IT specialist on all office equipment.
- Ensure that all items are invoiced and paid on time, manage contract and price negotiations with purchasing officer.
- Create and maintain a filing system for documentation.
- Provide general support to visitors.
- Assist in the on boarding process for new hires employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Liaise with facility management vendors, including hotels, cleaning, catering services be part in the planning of in-house or off-site activities, like events and conferences.
Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant.
- Knowledge of office administrator responsibilities, systems and procedures.
- Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular).
- Hands on experience with office machines (e.g. fax machines and printers).
- Familiarity with email scheduling in both Arabic and English languages.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills in both Arabic and English languages.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements bachelor's degree; additional qualification as an Administrative assistant or Secretary will be a plus.
