Medical Data Processing Officer

Main Purpose

• Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision-making processes.

Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
• Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
• Filing documents according to MSFstandards
• Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).

MSF Section/Context Specific Accountabilities

• Ensure, promote and maintain patient and project confidentiality regarding all information registered.
• Collaborate with Project staff in retrieving closed patient files and ensuring their return to the archives.
• Safeguard all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.
• Participate actively to the regular organisation of the “missed appointement files” to be checked in MDT.
• When necessary check files in order to complete the missing data.
• Analyse regulary the incompleted fields, and inform the managers and supervisors with the updates.
• Provide regular feedback to the team about all challenges related to data collection in order to improve the quality of data filling in the epidata sheets performed by the clinicians.
• Support other teams to digitize their data collection system.
• Collaborate with the supervisors to prepare the orientation sessions for the documentation and data collection system, and all other materials which consider as a reference for the new staff.
• Participate to update the patient’s datasheets when necessary.
• Participate to quarterly report discussions or other team meetings when necessary.
• Participate to the development of new data collection tools.
• Ensure backup system for Data on weekly base.
• Provide written feedback about achievements and challenges of the tasks to be documented in the quarterly project report.
• Report any issue concerning data and archive management to the supervisor.