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Job Description
- Handle administrative requests and queries from senior manager Organizing and scheduling appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, and Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Hosting Visitors Meeting and greeting visitors Ensure all necessary arrangements for the visit and any issues are dealt with in a timely manner Data Management Dealing with incoming email.
- And maintaining office systems, including data management, filing (hard and soft), etc. Maintaining task list for the Financial Manager and allocating diary time for resolution of tasks.
- Producing PowerPoint presentations, documents, briefing papers, and reports when necessary Other Tasks Organize and expedite the flow of work through the senior team; anticipate the administrative needs of the office and proactively develop relationships to ensure optimum performance Screening telephone calls, inquiries, and requests, and handling when/as appropriate Carrying out specific projects and research Building relationships and liaising with Clients, and staff.
- Including minutes/actions from the last meeting, a copy of presentations, etc. Travel Arrange travel and accommodation for the team.
- Diversity and working in different Projects Handling projects with companies in domestic & international markets Business Planning Skills Emailing and business writing Administration and management Customer service and support Community building and handling Performance management.
- Awareness of the company’s vision and goals.
- Meeting the stretch deadlines and demands of the team.
Job Requirements
- Committed and willing to learn.
- Discipline Fluency in English
- Particularly Word, Excel, and PowerPoint.
- Accuracy, speed, pro-activity and an ability to ‘get things done’ are vital.
- Communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within the internal and external customer
- Self-motivated and enthusiastic
- To be proactive in finding solutions to problems
- Able to deal with people at all levels of the organization Handles confidential and sensitive information in a discrete and controlled manner Effective personal organization.
