Job Details
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Job Description
- Assisting the Chief Operations Officer, Taking on some of the manager's responsibilities and working more closely with management.
- Attending conferences and training / Taking dictation and minutes of Meeting.
- Organizing and maintaining diaries and making daily appointments.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the GM
- Handling Petty Cash (managing office expenses and budget).
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review.
- Administration Manager Role:
- Responsible for Managing &supervising the administration department including (Maintenance, Security,
- Cleaning, Facility) in all the branches.
- Responsible for preparing administration department budget.
- Made arrangements for office expansion and relocation.
- To arrange for procurement of all required furniture as well payment of Rental, Electricity Transportation,
- Stationary, Computer Equipment, and Kitchen Supplies.
- Monitor the facility to ensure that it remains secure, clean, safe and well maintained.
- Review, write or draft contracts related to service suppliers.
- Negotiate with vendors to obtain best service and pricing.
- Manage and Supervise maintenance workers in all branches.
- Supervises a team of junior administrators, office boys, messengers, drivers and security guards.
- Handling the Mobile Accounts for all branches.
- Responsible for the reservation of meeting rooms arrangements, Internal Meetings, conferences and appointments (including catering).
- Preparing all company important events, hotel reservations and car rentals.
- Handling and supervising all travel arrangements (Local & International).
- Design and implement a correct filing system for the company.
- Ensure office policies and procedures are being adhered to.
Job Requirements
- Females Only
- Formal appearance and good looking.
- Bachelor degree in any discipline
- Excellent computer skills (MS Office, Windows).
- Excellent in English.
- Time management.
