Administrative Assistant

Euro Van International - Nasr City, Cairo

119
Applicants for
1 open position
10
Seen
3
Shortlisted
4
Rejected
Experience Needed:
More than 2 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
About the Job

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Maintain up-to-date employee holiday records
Job Roles: Administration
Job Requirements
  • Proven admin or assistant experience
  • Fluent in English
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proficient in MS Office
  • At least 2 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred
  • Administrative Assistant top skills & proficiencies:
  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience
About this Company

EUROVAN INTERNATIONAL EVI is a leading Independent Freight Forwarder based EGYPT and has been established in 2000. EVI helps a wide range of clients from multinational companies to individuals looking to transport freight around the world.

EVI is your one-stop for... (More)

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