Job Details
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Job Description
- Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments.
- Ensure compliance with health and safety standards and industry codes.
- Inspect buildings’ structures to determine the need for repairs or renovations and this should be documented.
- Supervise maintenance and repair of facilities.
- Review utilities consumption and strive to minimize costs.
- Supervise all staff facilities staff (Technicians, Housekeeping clerks and other admin clerks) and external contractors.
- Plan and control activities like parking space allocation, waste disposal, building security etc.
- Allocate office space according to needs and maximum efficiency.
- Coordinate intra-office moves.
- Implement best practice processes to increase efficiency.
- Provide prompt response to requests and issues from facility occupants.
- Advise on and monitor energy efficiency.
- Obtain quotes and tenders from vendors and suppliers.
- Calculate and compare costs for goods and services to maximize cost-effectiveness.
- Negotiate contracts to optimize delivery and cost saving.
- Manage contractor and vendor relationships.
- Manage and review service contracts to ensure needs are being met.
- Verify payment and invoicing match contract pricing.
- Reports:
- Prepare and track facility budget.
- Monitor expenses and payments.
- Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
- Develop and implement cost reduction initiatives.
- Keep financial and non-financial records.
- Perform analysis and forecasting.
Job Requirements
- Bachelor's Degree in Engineering.
- Min. 7 years experience in Facilities Management.
- Min. 3 years in same position.
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