Admin & HR Specialist
Qanawat -
Sheraton, CairoPosted 5 years ago189Applicants for1 open position
- 83Viewed
- 0In Consideration
- 10Not Selected
Job Details
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Job Description
- Answer the telephone and perform reception duties such as welcoming visitors.
- Maintain the general filing system and all correspondence.
- Type documents, photocopy, scan, file and distribute documents as requested by the management team.
- Manage meeting room bookings and ensure suitable use of the office kitchen.
- Arrange call conferences and video conferences.
- Provide support for organizing and arranging company events.
- Provide assistance to the Managing Director in handling diary and schedule of meetings.
- Liaise with government authorities for visa processing, tenancy contracts, and related matters.
- Manage flight tickets and accommodation for business trips in the organization.
- Maintain an adequate inventory of office & kitchen supplies.
- Monitor the use of supplies and equipment.
- Maintain and supervise the cleanliness of the office premises
- Employee Administration
- Administer the leave and attendance schedule and provide support and clarifications to employees when requested.
- Maintain and update employee files with relevant information such as personal details, vacation and leave balance, sick leave and training records.
- Be responsible for the company induction process including ensuring the workspace is ready and all required documentation is completed.
- Create employee files for new hires
- Ensure all employee benefits (medical insurance, air tickets, etc) are administered in line with employee contracts, Company policy and in accordance with legal requirements.
- Liaise with medical insurance companies and other HR providers.
- Arrange visas for employees according to legal regulations and company policies.
- Ensure data integrity and security of all employees and maintain all employee information with the utmost confidentiality.
Job Requirements
- Proactive person
- Strict with deadlines
- Excellent follow-up skills
- Welcoming person
- Job-Specific Competencies required to successfully perform the job
- Bachelor’s Degree holder
- 2-3 years Experience in the same field of administration and human resources.
- Fluent in English and Arabic languages - both verbal and written
- Knowledgeable in MS Office (Word, PowerPoint, Excel, Outlook)
- Excellent typing skills
- Assertive, “can-do” and a positive attitude.
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