Procurement Specialist
6th of October, Giza
Procurement Specialist
6th of October, GizaPosted 19 minutes ago10Applicants for1 open position
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Job Description
- Ensure that all procurement-related activities are in line with the University’s policies and procedures.
- Assist in establishing, maintaining, and updating the database of suppliers regularly.
- Maintain the highest level of transparency, cost-effectiveness, delivery, and fairness in all types of purchases, tenders, pre-qualification, and vendor registration.
- Coordinate and implement the day-to-day procedures of procurement.
- Plan, prepare, and execute the procurement of local and foreign goods and services according to the priorities established in the purchase order.
- Assist in the preparation of documentation related to procurement (RFQs, RFPs, POs, Bid Opening, etc.) from local or foreign markets.
- Assist in the preparation of documentation related to limited tenders, practices, and purchasing committees.
- Collect quotations from vendors and arrange approval from the competent authority.
- Ensure that the supplier is reliable in offering goods/services on time, cost-effectively, and with good quality.
- Handle all requests received from the technical team for the procurement of items.
- Contact vendors to resolve contractual problems and to gain knowledge of products, sources, prices, and marketing practices.
- Inspect, tag, and record the receipt of all supplies, commodities, and equipment from vendors to ensure proper condition, quality, quantity, and delivery.
- Process payment requests and obtain necessary approval before submitting them to the admin and finance officer.
- Assist in following up with the finance officer for payment releases.
- Develop and keep the stock register updated on incoming and outgoing materials.
- Perform any other tasks assigned by the supervisor.
- Daily update the follow-up sheets (open PRs and POs) on the shared folder.
- Perform any additional tasks assigned by management that fall within the same specialty and nature of daily work.
Job Requirements
- Bachelor’s degree in accounting, business management, or a related field
- 3 to 5 years of relevant experience
- Strong communication and negotiation skills
- Excellent time management and organizational abilities
- Good analytical thinking and problem-solving skills
- High follow-up orientation and attention to detail
- Excellent command of English and Arabic (spoken and written)
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
