Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Implement and maintain document control processes and procedures
- Develop and maintain the Document Management System.
- Manage all flows of documents either in electronic form or on paper support.
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
- Maintain proper project and storage of documents and information.
- Maintain and manage electronic and hard copy documents as required.
- Process incoming documentation (registration in the DMS, internal distribution, archiving).
- Process outgoing documentation(transmit to Client and Suppliers/3rd parties).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
- Assistance in the preparation collation and issue of reports and registers as may be required.
- Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
- Monitor technical documents review and approval in accordance with agreed schedule.
- Monitoring of documentation progress in cooperation with the project planner.
- Produce internal and external (Clients and Suppliers) over due reports.
- Ensuring the use of standardized forms and templates.
- Set up Projects folders and facilitate Project communication process.
- Establish and maintain the Master Document Register in cooperation with the Project team.
- Collate, produce and submit QA Documentation for Clients.
Other tasks/general:
- Other relevant duties/tasks as directed by Project manager .
Job Requirements
- 1-3 years in the construction companies Sites.
- Advanced user MS Office suite and Document Management Systems.