Administrative & HR Assistant

Job Summary

• Ideally be passionate about creating such an inspiring platform for entrepreneurs and developers, supporting innovative ventures, working in such a creative environment based on self-motivation, and will enjoy building and growing something from scratch.
• Managing day-to-day operation of a complete office in an organized manner.
• Developing structures, processes, policies and systems for improving the operations.
• Professional writing for reports, proposals, letters, emails, and other communications.
• Confidently managing office and facilities staff, and other external service providers.
• Being present at the office in a punctual manner at official working hours.
• Receiving calls and correspondence on behalf of office users.
• Developing a friendly and collaborative environment.
• Planning for events and other activities, and managing their execution.
• HR Support related tasks
• Receive all employees’ queries concerning vacations, missions, permissions and tardiness and
• Prepare accordingly Employees Daily Movement Report.
• Prepare Employees Vacation Requests weekly report and submit to HR Manager.
• Draft correspondence emails to company’s candidates, to schedule interviews and provide feedbacks after interviews.
• Handle all HR Filing, in hard and soft copies, such as CV Database filing, personnel files filing, etc...
• Prepare and update all required reports, related to employee’s personal data, such as Medical
• Insurance Reports, Monthly Attendance Reports, Monthly Overtime Reports, General Employee’s information files, etc...
• Monitor and follow-up on all employees’ vacation on HR system and provide comments and solutions on any irregularities noticed.