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Job Description
- Provide administrative and clerical support to MNHD departments or individuals regarding all DMD activities.
- Manage and maintain executives' schedules.
- Schedule meetings and arrange conference rooms.
- Alert DMD Head of Dept. about cancelations or new meetings.
- Manage travel and schedule.
- Handle information requests.
- Prepare DMD Head of Dept.’s correspondence and mail.
- Arrange for outgoing mail and packages to be picked up.
- Prepare statistical reports.
- Manage spreadsheets.
- Greet and receive the visitors.
- Prepare confidential and sensitive documents ensuring they remain secure.
- Coordinate office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings.
- Take and transcribe dictation.
- Plan events and activities.
- Maintain office procedures and policies.
- Operate office equipment, such as photocopy machine and scanner.
- Coordinate committees and task forces.
- Relay directives, instruction, and assignment to executives.
- Receive and relay telephone messages.
- Maintain hard copy and electronic filing system and records ensuring information is organized and easily accessible.
- Sign for UPS/Fed Ex/Airborne packages.
- Help Design managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items and they also assist with file audits.
Job Requirements
- Bachelor degree in any related discipline.
- +7 years of related experience in a similar position.
- Proven experience as an admin assistant or similar administrative role.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation skills.
- Familiarity with MS Office applications and reporting techniques.
- Very Good English.
