Office Administrator

HR

• Processing Employment Visa’s for new employees
• Updating Monthly Attendance report as per the Attendance log Machine
• Processing insurance for the staffs
• Updating employees files, their employment contract, ,ID etc…
• Recruiting new employees, taking interviews, preparing offer letters.
• Maintaining employees files, leave records and payroll preparation

Accounting

• Preparing Monthly report, Petty cash, Bookkeeping, uploading monthly cash invoices in E-Invoices and preparing monthly Income statement under E-Budget (via internet)
• Handling Petty cash and submitting weekly petty cash report to HQ
• Coordinating with our corporate banks for ATM cards, cheque deposits etc…
• Preparing Monthly Invoices
• Prepares monthly financial statements
• Process receipts up to finalization
• Facilitates preparation of checks and payment vouchers
• Monthly Office Expense & Travel Expense Report preparation
• Manage petty cash replenishment and disbursement ensuring all expenses are supported with proper documents
• Employee creation, Cash Expenses, Receivables, Invoices & Payments and all other journal vouchers entry

Administration:

• Receiving calls and forwarding to the concerned department.
• Applying personal claims on E-trip (via internet) for our senior Managers
• Co-coordinating with travel agency to book the Air tickets for the Staffs and the Managers.
• Document coordination between consultants, contractors and client
• Day to day official work reporting to the Managing Director
• Receive Couriers, packages & mails
• Ordering & maintain Stationery
• Reporting directly to the Admin Manager & assisting him in his day affairs & when required
• Performing other general administrative duties assigned from time to time
• Ensures all supporting documents – approved Purchase Order, goods or services receiving transactions, proper supplier invoices, etc.
• Prepares quotation, sending inquiries and L.P.O.s
• Implement and maintain office systems for supplies and machinery