Ebrahim Alzaidaneen

Facilities Section Manager

• Job Details:Lead facilities team to manage 300+ employees housing units all over the kingdom of Saudi Arabia. Initiated and coordinated inventory and cost control programs. Completed and maintained accurate and organized departmental records, documents and reports. Handled complaints from clients or employees, resolving issues using conflict resolution techniques. Ensured compliance with company policies, procedures, and regulations by conducting regular audits. Provided clear direction, coaching, and feedback to staff members on their performance goals. Collaborated closely with senior management teams on long-term strategy development. Established schedules and assigned tasks to employees to complete projects on time. Developed training programs to facilitate cross-training of personnel, employee development and quality systems compliance. Organized and facilitated monthly meetings with department heads to review progress of projects. Successfully led and managed a team of 20+ employees in the successful completion of multiple high-profile projects. Utilized data analysis techniques to identify areas for improvement and develop solutions to increase efficiency. Coordinated cross-functional initiatives across departments in order to meet organizational goals. Facilitated communication between stakeholders at different levels of the organization. Generated reports on key performance indicators related to department objectives. Managed budgets effectively while ensuring cost savings were achieved wherever possible. Listened to internal and external client feedback to deliver appropriate solutions. Made decisions concerning inventory requirements, staffing requirements, work procedures and duty assignments, considering budgetary limitations, and time constraints. Implemented operational and emergency procedures. Negotiated materials prices with suppliers. Conferred with research and support staff to develop new products and processes. Coordinated or recommended procedures for facility or equipment maintenance or modification, including replacement of machines.

Workplace Manager and CEO Executive Assistant

• Job Details:Managing daily office operations and ensuring a productive and comfortable work environment. Coordinating office space design and planning rooms according to company objectives. Developing and implementing workplace policies and procedures. Handling suppliers and contractors to ensure maintenance and required services. Overseeing budgets to ensure efficiency in services and projects. Utilized cutting-edge technology solutions to streamline administrative tasks while increasing accuracy of results. Collaborating with HR and management to address employee workspace needs. Utilizing technology to track space usage and improve comfort and productivity. Ensuring compliance with health, safety, and environmental regulations. Creating strategies to tackle unforeseen challenges and enhance the work environment. Organizing and managing the CEO's schedule and arranging meetings. Preparing reports and official communications. Coordinating daily operations to ensure smooth workflow. Managing CEO-specific projects and assisting in strategic decision-making. Handling administrative tasks like phone calls and emails. Acting as a link between the CEO and various teams within the company. Ensuring confidentiality and handling sensitive information carefully. Enhancing work efficiency through effective time management.

Facilities and Logistics Manager

• Job Details:Lead reception team and train them in office visitors policy. Operation of the main telephone system, including directing calls to appropriate individuals and message-taking. Lead meeting and greeting office visitors and employees. Lead management of petty cash for day-to-day operational expenses. Lead meeting room bookings. Developed relationships with carriers to negotiate competitive rates and service levels. Conduct annually benchmark exercise to make sure we have high level of service / items with cost optimizations. Evaluated existing logistics processes and identified areas for improvement. Created and maintained databases to track employees requests and delivery notes. Developed cost-effective strategies to optimize resources and reduce costs. Sourcing for quotations and proposal. Manage and organizing travel, including air travel/transfers/meeting and hotel bookings. Determined and implemented work procedures, laying out appropriate work schedules. Preparation and submission of expense reports. Assisting the leadership in their travel trips (local or international). Managing the maintenance of the facilities in liaison with the external supplier. Led safety initiatives to foster safety-first environment and culture. Managing the cleaning of the office in liaison with the internal & external supplier. Conduct daily, weekly and monthly office cleaning checklist with office crews to make sure high level of cleanliness and company procedures implemented. Managing the security of the office in liaison with the internal & external supplier. Prepare evacuation protocol and conduct quarterly fire drill as well as fire drill recap. Arranging and manage company events, such as staff gatherings QBR, annual award, Ramadan Iftar and off-site meetings. Manage the orders of office and printed material such as access cards, business cards, envelopes, letterheads and stationery. Hired and managed a team of office management and logistics staff, providing coaching and mentoring to ensure that customer service goals were met. Preparing annual plan for accommodation and transportation fleet aligned with company strategy. Securing and inspection new accommodation with accommodation committee. Preparing and furnishing new accommodation. Make sure all facilities units comply with MOMRA requirements. Negotiating with suppliers and coordinated with suppliers, vendors, and customers to ensure timely delivery of products of accommodation and transportation fleet. Conduct weekly, monthly and quarterly visit for accommodation and vehicles. Creating dashboards and summary reports.