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Job Description
- Managing organizational and administrative tasks -- Office meeting arrangements -- Minutes of meetings -- doing research and creating vivid presentations and graphics by using PowerPoint, Excel, other MS office tools (e.g. Regional Dashboard) -- Receptionist tasks -- Physical and electronic filing
- Travel and events: Focal point for all travel (inbound and outbound) -- check and approve airline ticket and hotel prizes (includes change of service provider if prices are too high) -- oversee the visa situation for all countries in our region -- support implementation of new systems for processing travel costs (e.g. Concur) -- plan, execute and moderate / take part in events.
- Contract Management: responsible for renewal and filing of all external contracts (insurances, rent, printer, auditors and consultants, custom clearance agents, warehouses, transporters, etc.) -- negotiate contracts for companies providing temporary workers as well as Recruitment firms)
- IT responsible of the office: Plan, order and follow up on Company smart phones and laptops - support users when linking devices to El Reefy network and governmental E-payments - be the main contact for company service providers and vendors
- Manage 3rd party employees: coordinate daily schedules of the Office Messenger, the Office boy and the cleaning services
- Additional function: In emergency cases replacement for Customer Service, Logistics, Accounting and Regulatory / Government Relations as well as support for Business Managers in certain projects / assignments
Job Requirements
- Females Only
- University degree is a must, major preferably in Business Administration, Economics, Accounting or similar
- Minimum of 5 years’ experience in a similar position
- Very good English (spoken and written) must.
- Very good MS Office skills (PowerPoint, Word, Excel
- Has ease and creativity to produce smart PP graphics
- Very good computer & Email must, plus ERP system is an advantage.
- Experience in Supply Chain Management and Logistics is an advantage, but not a must
- Good interpersonal and time management skills.
- Excellent communication, negotiation and relationship-building skills.
- Organizational skills.
- Problem solving skills.
- Leadership and the ability to make things happen.
- Attention to details.