Purchasing & Admin Specialist

Main Job Duties:

• Respond to Customer Inquiries received by mail efficiently and in timely manner.
• Continuously searching for new suppliers and evaluating the current ones periodically.
• Preparing purchasing budget and continuous improvement on all values.
• Suppliers' management and continuous adjustment for reorder levels according to market changes.
• Ensure purchase orders have correct pricing, codes, appropriate delivery date and required signatures.
• Forward approved purchase orders (PO) to the accounts payable department, warehouse for receiving, and distribute copies to appropriate personnel.
• Establish and maintain vendor contact to assure prompt resolution of errors, receipt or payments, status of order, cost increases, and any other related matters.
• Accurately maintain and update purchase order files, purchasing logs, and vendor information.
• Assist staff with purchasing needs.
• Study the current contracts and analyze its profit periodically.
• Review and compare contracts as requested. Identify and communicate any differences in a timely manner.
• Follow up on technicians day to day activities.
• Maintain all required purchasing department Excel and Word file documents and update as needed.
• Responsible for hardware in the warehouse.
• Maintain computerized purchasing record keeping system.