Vendors management: - Identify and search for prospective suppliers.
- Prepare proposals, request quotes, and negotiate purchase terms and conditions.
- Negotiates prices, terms conditions and delivery date for technically approved items to get the best offer according to the required specification with lower price to decrease the cost.
- Prepare comparison sheet for each order to get the best price and quality within certain time range.
Order processing: - Ensure all necessary technical information such as BOQs are provided before processing the request to ensure specifications are met.
- Sort BOQs per supplier, send it to suppliers to check the availability & obtain prices of products according to sales offer.
- Review the BOQ’s data and client code & description, to make sure that all data is accurate & matching to client’s request.
- Create barcode and product tree along with PO based on received PI form supplier.
- Create PO for the supplier & send notification to concerned departments to inform them with the new order.
- Forward the PI & follow up with finance department to proceed with payment.
- Follow up on order production to ensure receiving the order according to schedule.
- Review and validate invoice & packing list, which received from logistics department.
- Link supplier with logistic to manage shipping method and procedures.
Reporting & documentation: - Maintain comprehensive follow up sheet with Pos status.
- Item process sheet.” To compare So with PI”
- Keep soft PDF & excel references with POs.
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