Facilities Supervisor

Responsibilities:

1. Supervision of Administrative Staff:
   • Assign tasks, monitor workloads, and provide guidance and support to admin staff.
   • Evaluate staff performance and provide constructive feedback.
2. Office Operations:
   • Ensure the smooth running of the office and manage general office procedures.
   • Manage office supplies, procurement, and inventory to ensure all departments have the resources they need.
3. Documentation and Record Keeping:
   • Oversee the management of company records and databases, ensuring accuracy and accessibility.
   • Ensure all documents are filed properly, and company records comply with internal and external regulations.
4. Vendor and Service Provider Management:
   • Liaise with external vendors and service providers for maintenance, repairs, and supply orders.
   • Negotiate contracts and ensure timely delivery of services.
5. Budget and Expense Management:
   • Assist in budget preparation and monitor administrative expenses.
   • Prepare and review expense reports for the department.
6. Compliance and Safety:
   • Ensure compliance with company policies, health, and safety regulations.
   • Manage administrative audits and ensure the office meets compliance standards.
7. Event and Meeting Coordination:
   • Organize and coordinate meetings, conferences, and office events.
   • Assist in preparing meeting agendas and materials.