Administrative Support Executive...

Outwork -
London, United Kingdom

Administrative Support Executive Cleaning Company

Full Time

Remote

Outwork -
London, United Kingdomposted 19 hours ago

Job Details

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Job Description

What You’ll Be Doing

Client & Job Scheduling: Coordinating incoming service bookings, organizing team schedules, and dispatching field teams for communal cleaning and grounds maintenance across property blocks.
Quality & Reports Management: Reviewing field reports, GPS-verified timesheets, and before/after photos sent in by teams to ensure high service standards before client delivery.
Operational Admin & Client Liaison: Serving as the primary point of contact for clients via email and phone, monitoring customer inboxes, managing quotes, and maintaining accurate internal records.
Invoicing & Billing: Raising and issuing sales invoices to property managers, estate agents, and landlords upon completion of maintenance jobs.
Basic Bookkeeping: Tracking incoming payments, recording receipts, managing purchase invoices, and chasing outstanding accounts receivables.

Job Requirements

Fluent English: Exceptional written and spoken English skills for clear, professional daily communication with UK landlords, tenants, and contractors.

Organisational Mastery: High attention to detail with the ability to manage multiple ongoing administrative workflows and deadlines seamlessly.

Proactive Mindset: A self-motivated team member who takes ownership of tasks, solves problems independently, and follows through without constant oversight.