Subcontract Engineer / Administrator

Position Summary:

Subcontract Administrator works in the construction project on the entire subcontracting life cycle from pre-award planning through administration and closeout. Position will require working as an integrated member of the project team managing subcontracting activities from “cradle to grave” including subcontract terms and conditions negotiations for award. It entails direct client interface and working in field site office. The position will report to a HO Contracts functional manager and will support PM assigned to the project.

Primary Responsibilities: 

• Supports Contracts /PM Manager with recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations. 
• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected sections to clarify and ensure that all necessary data has been included. 
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority. 
• Prepares subcontract documents, and folders. Understands basic terms and conditions language. 
• Prepares reports and contractual correspondence for project management and client. Establishes and maintains accurate tracking records tailored to each subcontract. 
• Ensures that subcontractor files are maintained and updated that are to include invoice auditing and monitoring records of payment. 
• Performs change management, performs claims avoidance and management, hosts weekly subcontractor meetings, ensures meeting minutes are produced and properly distributed, performs subcontract closeout actions, completes file documentation, forwards subcontract files to storage and ensures retention policy is in place for project files. 
• This position holds full responsibility of subcontract deliverables for the project. 
• Supports the Contracts /PM Manager with the administration of all contracts, reporting, tracking progress, payment via company systems and close out. 
• Serves as liaison between subcontractor and construction team. 
• Performs other responsibilities associated with this position as may be appropriate.