Accounts Payable (AP) Accountant

Objectives of This Role

• Ensure all vendor invoices are reviewed, verified, and processed within established timelines to maintain positive vendor relationships and avoid late fees.
• Maintain a high level of accuracy in coding and recording financial transactions, ensuring compliance with company policies and accounting regulations.
• Monitor and manage cash flow related to accounts payable, optimizing payment schedules to support operational needs while preserving liquidity.
• Build and maintain strong relationships with vendors and contractors, addressing inquiries and resolving discrepancies promptly to foster collaboration.
• Conduct regular reconciliations of accounts payable and general ledger accounts, providing accurate reports to management for financial analysis and decision-making.
• Identify and implement process improvements to enhance the efficiency and effectiveness of the accounts payable function, contributing to overall operational excellence.
• Prepare and provide necessary documentation for internal and external audits, ensuring transparency and compliance in financial reporting.
• Work closely with other departments, such as property management and finance, to ensure smooth operations and effective communication regarding financial transactions.

Responsibilities & Duties

Daily tasks:

• Ensuring that all movements related to the accounts of suppliers, contractors and creditors (project partners) are recorded on a daily basis and without any delay.
• Follow-up and record any settlements related to those accounts on a timely basis and without any delay.
• Ensure that all extracts, invoices and dues for the month are entered.
• Preparing monthly reconciliations for the balances of suppliers, contractors and creditors.
• Reviewing and verifying the validity of the accounts of the due expenses and the expenses paid in advance.
• Prepare required adjustments daily and without any delay.
• Settlement of the monthly covenant in accordance with the policy established in this regard.
• To ensure that the balances of suppliers, contractors and creditors match the balances in the general journal.

Monthly closing tasks:

• Preparing records of due expenses such as wages, salaries, commissions, telephone expenses, electricity, water...etc.
• Completion of monthly reconciliation procedures for the accounts of suppliers, contractors and creditors.
• Ensure that all covenants are closed.

Monthly reports:

• A total balance of all credit balances.
• Balance of the balances of contractors, suppliers, and creditors.
• Monthly expense analysis.

General Duties:

• Preparing entry permits and accounting guidance for suppliers and expenses.
• Review supplier and contractor invoices to ensure accurate calculation and treatment of applicable taxes (e.g., VAT or withholding tax).
• Assist in preparing periodic tax reports for management to monitor tax liabilities and identify potential risks.
• Coordinate with internal and external auditors regarding tax matters and ensure the readiness of tax files.
• Maintain accounts of suppliers, contractors and creditors.
• Follow up on the payment of dues to suppliers, contractors and creditors.
• Review contracts of agreement and prices with contractors and suppliers.
• Preparing financial data and information in accordance with approved accounting principles and rules.
• Participate in the preparation of plans for the uses of funds in coordination with the Marketing, engineering Department and financial Department and submitting them for approval.
• Execute what was delegated to him by his direct supervisor.